Accounting

The general ledger: most entries post themselves, posted entries never change, every entry needs an open period, and the ledger is in one currency.

Accounting holds the general ledger. Invoices, orders, payments, bills and cheques eventually become journal entries here.

Accounts

Two levels: groups (assets, liabilities, revenue, expenses) and ledger accounts, the only ones entries post to. For per-customer or per-supplier balances there are analytic dimensions attached to journal lines; Accounts Receivable and Accounts Payable require one. There is no screen to rename or deactivate an account or to create a new dimension.

Entries

A journal entry is a Draft, Posted or Reversed. A draft cannot be edited at all (post it or delete it). A posted one is never edited or deleted in the application; you correct it by reversing it. Entries need an open period in a fiscal year.

Most entries post themselves

Sent invoices and their payments, confirmed store orders and subscriptions, bills, cheques, bank opening balances, bookings, course enrolments, purchase orders and affiliate commissions all post their own entries. Manual entries are for adjustments. When an automatic posting cannot happen it is recorded on Posting Failures.

One currency

The ledger is in the install's currency only. A document in another currency is refused and listed under Posting Failures. On a Toman site amounts are shown in Toman but stored in Rial.

Who can do what

Seeing the pages needs the view permission; creating and posting entries, bills, cheques and bank accounts needs write; deleting drafts, accounts and fiscal years needs delete; closing needs close; reconciliation and reports have their own permissions. Plans gate writing, reports and reconciliation separately. The pages show every button and let the server refuse.

Accounting dashboardThe five KPI cards and the panels, and what each excludes.Chart of accountsGroups and ledger accounts, what can and cannot be changed, and the analytic dimensions tab.Fiscal yearsCreate a year, close periods and the year, and what closing really does and cannot undo.Journal entriesDrafts cannot be edited, posted entries are corrected by reversal, and how numbering, filters and the duplicate warning work.Cheque registerReceived and issued cheques: what each action posts, which buttons ask nothing, and the payable-bounce difference.BillsSupplier bills: a draft posts nothing, opening books the liability, payments reduce it, voiding is refused after a payment.Bank accountsCreating a bank account makes its ledger account; gateway money waits in clearing until you record a settlement; there is no edit or deactivate.Bank reconciliationMatch bill payments to a statement; only payments out are covered and nothing is compared to the ledger.ReportsThe eight reports, the Generate button, what drafts, reversals and closing entries do, and exports.Posting failuresAutomatic postings that did not reach the ledger, how Retry works, and what Mark Resolved does not do.

How do I…

How do I post a manual journal entry?Record an adjustment in the ledger.How do I correct a posted entry?Reverse it and post the right one.How do I create a fiscal year?Set up the year entries post into.How do I close a period or a fiscal year?Lock periods and post the closing entry.How do I enter and pay a supplier bill?Book a bill and record payments.How do I add a bank account?Create the bank and its ledger account together.How do I record a gateway payout?Move gateway money from clearing to the bank.How do I register and clear a cheque?Follow a cheque through its life.How do I reconcile a bank statement?Match bill payments to a statement.How do I run a financial report?Generate and export a report.How do I fix a posting failure?Find the cause and retry.